Administrative assistant

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. The IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

Project objectives
The main focus is on the following areas:
• Provide support and assistance on administrative and operational issues to the Admin Coordinator and staff as delegated.
• Perform all duties of the position of Administrative Assistant with IFRC Moldova as outlined by the Admin Coordinator on an ongoing and daily basis.
• Provide administrative, logistical, interpretative, and translation support as requested in a timely and efficient manner.
• Be present to work daily Monday – Friday, and on the weekend as required and agreed with Admin Coordinator.
• Engage with internal and external staff and partners and beneficiaries as required.
• All other reasonable activities as required by supervisor.
• It is understood that the IFRC is a humanitarian organization responding to potential crisis, working hours may be irregular depending on the situation in the country of service and needs of the customer in response to potential crisis on the ground.


Desired outcomes

IFRC capacity is increased, and work organized.
IFRC has local support.
Administrative issues are dealt with in a timely and effective manner.

Consultancy outputs:

Supporting in translation and interpretation
Support with administrative issues
Support with security and expat presence related issues.
National society support as needed.


Position Requirements

Education

University degree in relevant areas such as Management, Project Management, Sociology, International Relations or equivalent experience

Experience

At least 1-year previous equivalent experience.

Knowledge and Skills

Computer software skills                                Required

Coordination and people management         Required

Strong planning and attention to detail         Required

Strong communication skills                          Required

Teamwork                                                      Required

Languages

English             Required

Romanian         Required

Russian             Required


If you are interested in this position, please send your CV to:
rradminco.moldova@ifrc.org