Executive Assistant

Executive Assistant

International company located in Bucharest is looking for a new team-member, an Executive Assistant who will be directly supporting and reporting the CEO of the company.

Requirements:

• Proven experience of providing executive administrative support
• Knowledge of English, Romanian, and Russian, whereas any knowledge of other European Languages is a plus
• To have a good eye for details and exceptional level of accuracy; discrete and loyal person
• Motivation and willingness to learn and develop
• Capable of working well under pressure and meeting strict deadlines
• Driver’s license is not mandatory, but would be a plus

Job description

• Completes a variety of management & administrative tasks for the CEO, including (but not limited to): Managing professional and personal calendars & documents; booking & managing appointments; preparing confidential correspondence; protocol related activities.
• Participates in meetings, provides the necessary support, prepares and supports presentations/analyzes on specific subjects, prepares minutes of the meetings.
• Communicates directly with—and on behalf of—the CEO, as well as with a wide variety of institutions, functions, and partners, represents the company by the mandate he/she receives.
• Research, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, business or personal, manages related budgets.
• Travels - domestic and international, as per the company needs, concerning the company projects, has the ability to work in an international environment, multiple cultures.
• Demonstrates good judgment about what to handle independently and when to ask for input/direction, has the ability to organize people/projects, provides leadership when necessary.
• Interacts with all departments across the organization, a liaison between others for communication, manages interdepartmental activities.
• Prioritizes conflicting needs with great judgment, handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Makes and coordinates domestic and international travel arrangements, for the CEO and other employees, and/or partners, reservations and such.
• Takes care of the CEO`s family needs like flights, domestic needs like follow up with suppliers.

Our offer

• Official Contract and Legal Job / Work permission if required
• Yearly paid holidays and other incentives (based on Romanian Laws)
• Private medical insurance
• Meals on duty
• Support in arrangement of any other process such as opening bank accounts, various paperwork required etc.
• 1 or 2 team buildings per year (in and outside Romania)